Maintain company information
Keep a contractor register with relevant company and contact details, so that the team works from a shared record.
Connected by design
Contractor management software that keeps the paperwork connected.
Keep contractor company information, worker details and supporting documents in one place. Give your team a clearer basis for reviewing who is attending and what has been supplied.
Explore your seven-day trialEvery module included · Unlimited users · First site included
Built around real work
A shared record for the next step.
Contractor checks often involve several people: someone arranges the work, someone collects paperwork and someone controls access or issues a permit. When those records live in different inboxes, it becomes harder to see what has been reviewed. QSHE brings contractor records and follow-up into the same platform as permits, actions and the wider management system.
Collect supporting documents
Use the contractor portal to request details and documents. Keep insurance, worker and training information associated with the contractor record.
Review what has been supplied
Treat an upload as information to review, not automatic approval. Internal reviewers can check the material and request further information where needed.
Connect the work to permits
Permit-to-work functions sit alongside contractor information. Teams can check the relevant people, documents and work arrangements as part of their own authorisation process.
From record to follow-up
How the workflow fits together.
A contractor record is useful beyond the first approval. Keeping it alongside permits and actions helps the team follow issues through and find the supporting information when work is planned again.
See every QSHE module →- 01
Invite
Ask the contractor to provide their company, worker and document information through the portal.
- 02
Check
Review the submission and identify missing or unsuitable information.
- 03
Authorise
Complete the site’s own checks and permit arrangements before work starts.
- 04
Maintain
Follow up changes or renewals and keep the record relevant for future work.
Useful answers
Before you start.
Explore the workflow with fictional example records before introducing your own live arrangements.
Can contractors provide their own information?
Yes. The contractor portal supports collection of relevant details and documents. Your internal team remains responsible for reviewing and accepting that information.
Does uploading RAMS or insurance approve a contractor?
No. The presence of a document does not establish that it is suitable, current or sufficient for a particular task. Your appointed reviewer must make that decision.
Is permit-to-work included?
Contractors and permit-to-work functions form part of the QSHE platform. The trial includes fictional examples so you can explore the workflow before introducing your own live arrangements.
One connected platform
All modules. Unlimited users.
£99 per month or £999 per year for the company and first site. Additional sites: £20 per month or £199 per year. Includes 10 GB shared company storage. Paid subscriptions have a 12-month term; choose monthly or annual billing.
The seven-day trial uses fictional example data and starts when the workspace is ready. Applications may need an eligibility review. No automatic billing.
Keep everything connected
Explore the related modules.
QSHE SOFTWARE
Action management ↗
Bring observations, corrective actions and improvement work into one shared register. Give people a clear owner, a meaningful deadline and a record of what happened next.
QSHE SOFTWARETraining matrix ↗
See training requirements and recorded completion together. Give managers a practical view of who needs what, which records are current and where follow-up is needed.
QSHE SOFTWARESupplier NCRs ↗
Keep the non-conformance, supplier response and internal review in one connected workflow. Reduce the need to reconstruct the history from separate email conversations.